Dear Timekeepers and Payroll Managers,
The following information is in accordance with the 2025 memo from HR regarding winter holiday curtailment. Please review HR’s memo carefully for eligibility and usage limits.
CURTAILMENT TIMECARD PROCEDURES:
If your department has hard closure dates during the upcoming December holiday curtailment period, an employee can take leave no salary without affecting leave accruals or borrow vacation if they have insufficient leave balances.
TAKING LEAVE WITHOUT SALARY:
Either you or the employee’s manager should code all leave without salary on the employee’s timecard during the curtailment period. For any employee wishing to take leave without salary during curtailment, specify pay code LNS Curtailment and the quantity of hours on the timecard. This pay code will be available for use starting December 15, 2025 10:00am until January 6, 2026 11:00am. Pay code LNS Curtailment does not reduce accruals. If employee needs additional leave without salary, do the following:
- Hourly employees: Enter nothing on the timecard. Employees are only paid for hours recorded.
- Salaried employees: Enter pay code Leave No Sal and the quantity of hours to reduce pay and accruals.
BORROWING VACATION:
Timekeeping has been configured to allow vacation overdrafts during holiday curtailment. Employees may enter vacation amounts greater than their balance during the following time frame: December 15, 2025 10:00am through January 5, 2026 5:00pm. Monthly employees must enter their vacation usage for December prior to January 5, 2026 5:00pm.
QUESTIONS:
If you have any questions or problems updating timecards, please submit a ticket.