Blog | UCSB Electronic Timekeeping

Mini Tune-Ups are designed to give campus payroll managers and timekeepers additional training, resources, and assistance for various Timekeeping topics. Sessions are hosted by the Timekeeping Support Team via Zoom and are recorded for future reference.

Use the links below to submit questions for upcoming MTU Sessions and to suggest future session topics.

Submit Questions for Upcoming Sessions Suggest Future Topics

Curtailment 2022

On Thursday, December 8, 2022 from 2:00 to 3:00pm, the Timekeeping Support Team hosted a Mini Tune-Up Session about curtailment.

This MTU focused on processing payroll during curtailment. The presentation discussed:
•   How curtailment impacts payroll processing
•   How to approach signing off Current Pay Period timecards, if needed
•   When to use different leave codes during curtailment

Curtailment Presentation Deck

You can submit future MTU topic ideas here.

Please submit a Timekeeping ticket at ithelp.ucsb.edu if you have any other questions. Thank you.

Shared Employees

On Thursday, September 29, 2022 from 2:00 to 3:00pm, the Timekeeping Support Team hosted a Mini Tune-Up Session on Shared Employees.

The presentation included:
•   How to Verify a Shared Employee's Labor Level Transfer Set in Kronos (KB0010780)
•   Best Queries for Payroll Processing in Kronos (KB0010809)
•   Reviewing Timecards in Kronos (KB0010814)
•   How to Transfer an Employee's Time on their Kronos Timecard (KB0010796)

Shared Employees Presentation Deck

You can submit future MTU topic ideas here.

Please submit a Timekeeping ticket at ithelp.ucsb.edu if you have any other questions. Thank you.

Using an Employee's Schedule for Future Timecards Edits

On Thursday, June 30, 2022 from 2:00 to 3:00pm, the Timekeeping Support Team hosted a Mini Tune-Up Session on employee schedules and future-dated timecard entries.

The presentation included:

Limits on future Kronos timecard edits (KB0010798)
How to enter future pay codes in Kronos (KB0010878)
How to create, edit, and end a schedule in Kronos (KB0010800)
How to view future pay codes in an employee’s schedule

Using an Employee's Schedule for Future Timecards Edits Presentation Deck

You can submit future MTU topic ideas here.

Please submit a Timekeeping ticket at ithelp.ucsb.edu if you have any questions. Thank you.

The Kronos Payroll Process & Common Issues

On Thursday, October 28, 2021 from 2:00 PM to 3:00 PM, the Kronos Timekeeping Administrators hosted a Mini Tune-Up Session on the Kronos Payroll Process & Common Issues.

The focus of this MTU is the payroll processing cycle. The presentation included:

How to ensure accurate payroll processing
How to interpret UCPath errors
Remedies for common payroll processing issues

Kronos Payroll Process & Common Issues Presentation Deck

You can submit future MTU topic ideas here.

Please submit a Timekeeping ticket at ithelp.ucsb.edu if you have any questions. Thank you.

Final Timecards & Removing Licenses

On Thursday, June 17, 2021 from 2:00 to 3:00pm, the Timekeeping Support Team hosted a Mini Tune-Up Session on final timecards and removing licenses.

The presentation included:

When and how to remove employee licenses in Kronos
When and how to remove manager licenses in Kronos
Why previously-terminated employees may temporarily appear on your roster
How to handle terminating employees in Kronos
How to process an employee’s final Kronos timecard

Final Timecards & Removing Licenses Presentation Deck

Access Control Numbers

On Thursday, April 15, 2021 from 2:00 to 3:00pm, the Timekeeping Support Team hosted a Mini Tune-Up Session on Access Control Numbers.

The presentation included:

How managerial visibility works: Access Control Numbers (ACNs), Employee Groups, and the “Reports To" field
Creation and organizational structure of ACNs and Employee Groups
Staff (aka Departmental) vs Academic (aka Universal) ACNs and Employee Groups
Difficulties and limitations of cross-departmental managerial visibility
Timekeeping Manager Assignment Application (TMAA)

Access Control Numbers (ACNs) Presentation Deck