Dear Payroll Managers and Timekeepers,
On April 26, 2023, from 8:30 am to approximately 10:30 am, ITS will be streamlining accrual profiles in Kronos.
You will not need to complete any actions as a part of this change; however, we ask that Payroll Managers and Timekeepers avoid making changes to accrual profile assignments during this time to avoid confusion. During the implementation period, employees can access Kronos and perform their normal functions.
Since Kronos only manages accrual takings, many accrual profiles are now redundant or can be combined with other profiles. Collective Bargaining Agreements and policies with the same configuration have been grouped together (e.g. 99 and K8).
This change reduces the number of accrual profiles available and will simplify employee configuration. The new naming convention includes both the legacy accrual level designations (i.e. A, B, C, D) and the accrual level’s maximum vacation hours (i.e. 240, 288, 336, 384).
Once implemented, the accrual profiles will be:
Biweekly
BW A240 - 99-K8
BW A240 - CX-RX-SX-TX
BW A240 - PA
BW B288 - 99-K8
BW B288 - CX-RX-SX-TX
BW B288 - PA
BW C336 - 99-K8
BW C336 - CX-RX-SX-TX
BW C336 - PA
BW D384 - 99-K8
BW D384 - CX-RX-SX-TX
BW D384 - PA
BW F - 99-SX
BW F - CX-RX-TX
BW Limited
BW Limited with CT
Monthly
MO A240
MO A240 non-8
MO B288
MO B288 non-8
MO C336
MO C336 non-8
MO D384
MO D384 non-8
MO F non-8
Student Health
STHL BW A240 - 99-EX-NX
STHL BW A240 - CX-HX-SX
STHL BW B288 - 99-EX-NX
STHL BW B288 - CX-HX-SX
STHL BW C336 - 99-EX-NX
STHL BW C336 - CX-HX-SX
STHL BW D384 - 99-EX-NX
STHL BW D384 - CX-HX-SX
STHL BW F - HX
STHL MO A240
STHL MO A240 non-8
STHL MO B288
STHL MO B288 non-8
STHL MO C336
STHL MO C336 non-8
STHL MO D384
STHL MO D384 non-8
Academic
Academic BW D
Academic MO D
Academic MO D non-8
Academic MO E
Academic MO E non-8
Academic MO N
Academic MO F
Academic MO F non-8
Academic MO PX D
Academic MO PX D non-8
For reference, linked is the updated Accrual Profiles Naming Convention Guide and an Accrual Profile Mapping of the old names to the new names.
As a reminder, Payroll Managers/Timekeepers should always review a new or rehired employee’s configuration for accuracy.
Please submit a Timekeeping ticket at ithelp.ucsb.edu if you have any questions.