Dear Timekeepers and Payroll Managers,
A memo from Academic Personnel announced the following change starting with the January 2024 timecards: salaried Graduate Student Researchers (GSRs) and salaried Academic Student Employees (ASEs) need to enter leave taken in an amount of hours that corresponds to the scheduled hours of work that day.
In addition, GSR leave codes in Kronos will be uploaded to UCPath starting with the monthly upload on February 22. To minimize upload errors, please review timecard entries for GSRs prior to signing off to ensure:
- Leave is reported in hours rather than 1-day increments
- Leave is associated with the appropriate UCPath job record and position number
Please note that due to UCPath system constraints, ASE Unpaid Time Off is to be recorded in Kronos, but cannot be uploaded automatically. Academic Personnel has provided guidance for how departments need to calculate and submit this unpaid time through BFS Payroll. For questions on reporting ASE Unpaid Time Off, please contact Academic Personnel.
If you have any questions, please submit a ticket.