Dear Payroll Managers & Timekeepers,

We are providing you with information and a template to collect data needed for the next biweekly upload, pay period ending 12/25/2021.  Another email will come later today with details for the monthly upload. We are asking departments to:

  • Establish internal procedures for employees to communicate daily hours.
  • Use the template provided to submit the compiled data for your department.
  • Do not reorder any columns in the template provided to ensure compatibility with UCPath.
  • Ask your employees to discontinue using time clocks while the Kronos outage persists.

For biweekly PPE 12/25/2021

Completed template is due no later than 5:00 pm on Tuesday, December 21, 2021.

  1. Download template (20211225 PPE-BW_DEPT template.xlsx) and rename, replacing DEPT with your department code or business unit designation.  There are 2 tabs:
    a. Enter core hours, including leave taken and holiday, on the first tab.
    b. Enter any overtime (paid or comp time) on the second tab.
  2. All time data (hours worked, leave taken, holiday, and overtime) needs to be tracked in daily increments:
    a. Employee ID #, EMPL Record #, and Position # (columns C-E) must match the data in UCPath for the employee to prevent errors.  To avoid typos, copy/paste from UCPath.
    b. Dates must be in the designated format:  MMDDYYYY (no dashes or slashes!!)
        i. Pay Period End Date:  12252021
       ii. Earns Begin Date and Earns End Date:  Same date in both fields corresponding to the day for the hours, holiday, or leave.
    c. Select the Kronos Pay Code from the drop-down list.  The most frequently used are at the top.
       i. For overtime hours, choose the appropriate Kronos Pay Code from the drop down representing the desired factor.
    d. Hours are the daily amount in quarter-hour increments.  Do not enter zeros.
  3. Upload your completed template to folder 20211225 Biweekly by the deadline.


If you have questions, please submit a ticket via ithelp.ucsb.edu.
Thank you for your patience while we work through this challenge. We appreciate your assistance and effort.