Dear Payroll Managers & Timekeepers,

With the continued Kronos outage, we will employ our backup time processing through spreadsheet templates for the next biweekly upload.  Please continue to help your department’s employees track time offline until the Timekeeping team announces that it is no longer needed.  Physical time clocks should not be used during this outage.

For biweekly PPE 1/8/2022
Please use the attached template to submit data needed for the next biweekly upload, pay period ending 1/8/2022.  Completed template is due no later than Noon on Friday, January 7, 2022.

  1. Download template (20220108 PPE-BW_DEPT template.xlsx) and rename, replacing DEPT with your department code or business unit designation.  There are 2 tabs:
    a. Enter core hours, including leave taken and holiday, on the first tab.
    b. Enter any overtime (paid or comp time) on the second tab.
    c. Do not reorder any columns in the template provided to ensure compatibility with UCPath.
    d. Do not add tabs or rename existing tabs.
     
  2. All time data (hours worked, leave taken, holiday, and overtime) needs to be tracked in daily increments:
    a. Employee ID #, EMPL Record #, and Position # (columns C-E) must match the data in UCPath for the employee to prevent errors.  To avoid typos, copy/paste from UCPath.
    b. Dates must be in the designated format:  MMDDYYYY, with no dashes or slashes. Leading zeros are needed in the dates now that we are in January 2022.
       i. Pay Period End Date:  01082022
       ii. Earns Begin Date and Earns End Date:  Same date in both fields corresponding to the day for the hours, holiday, or leave.
    c. Select the Kronos Pay Code from the drop-down list.  The most frequently used are at the top.
       i. For overtime hours, choose the appropriate Kronos Pay Code from the drop down representing the desired factor.
    d. Hours are the daily amount in quarter-hour increments.  Do not enter zeros.
     
  3. Upload your completed template to folder 20220108 PPE Biweekly by the deadline.

Historical corrections

If employees need to report time outside of the pay period that is being uploaded, submit a Historical Correction ticket. 

If you have questions, please submit a ticket via ithelp.ucsb.edu.

Thank you for your patience while we work through this challenge. We appreciate your assistance and effort.