Dear Timekeepers and Payroll Managers,
Please reference the following information for timecard entries during winter holiday curtailment.
CURTAILMENT TIMECARD PROCEDURES:
If your department has hard closure dates during the upcoming December holiday curtailment period (12/27 - 12/29), an employee can take leave no salary without affecting leave accruals or borrow vacation if they have insufficient leave balances. These options are limited to the number of days allowed per the employee’s contract. Please reference the 2023 memo from HR for more information.
TAKING LEAVE WITHOUT SALARY:
Either you or the employee’s manager should code all leave without salary on the employee’s timecard during this curtailment period. For any employee wishing to take leave without salary during curtailment, specify pay code LNS Curtailment and the quantity of hours on the timecard. This pay code will be available for use starting December 18, 2023 9:00 am until January 9, 2024 11:00 am. Pay code LNS Curtailment does not reduce accruals, and should be limited to the number of days allowed per the employee’s contract for hard closure dates. If employee needs additional leave without salary, do the following:
- Hourly employees: Enter nothing on the timecard. Employees are only paid for hours recorded.
- Salaried employees: Enter pay code Leave No Sal and the quantity of hours to reduce pay and accruals.
BORROWING VACATION:
Electronic Timekeeping allows vacation overdrafts of an additional 3 days (24 hours) during holiday curtailment. Employees may enter vacation amounts greater than their balance during the following time frame: December 18, 2023 9:00 am through January 5, 2024 5:00 pm. Monthly employees must enter their vacation usage for December prior to January 5, 2024 5:00 pm.
QUESTIONS:
If you have any questions or problems updating timecards for holiday curtailment activity, please submit an Electronic Timekeeping ticket at ithelp.ucsb.edu, or call the Service Desk at (805) 893-5000.