Dear Payroll Managers and Timekeepers,
We are writing to inform you of an upcoming change to the emails triggered by a Time Off Request (TOR). This change is scheduled for implementation on Monday, July 7, 2025, beginning at 12:15 PM.
Enhancement Details:
A new email template will be used when submitting a Time Off Request.
Who is Impacted:
Any departments that use the Time Off Request feature in Timekeeping.
Why the Change is Happening:
Currently, the same template is used for a submission of a TOR as well as a status change for a submitted TOR. The following two emails will eliminate confusion:
Submission Email
Subject: Your time off request has been submitted
Beginning of Message: Your manager will review and take action on your time off request detailed below…
Status Change Email
Subject: Your time off request has changed status
Beginning of Message: Your manager has reviewed and taken action on your time off request detailed below…
Next Steps:
No action is required from you at this time. Please share this information with relevant staff in your department who use the Time Off Request feature to ensure awareness of the upcoming change.
If you have any questions, please submit a Timekeeping Ticket at ithelp.ucsb.edu.